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Free editable template

Birthday food planner — free printable party catering guide

A birthday party food planner. Plan the buffet, cake, drinks and quantities — so there's enough for everyone without a mountain of leftovers.

Download free PDF  ↓
✓ Editable in any free PDF tool✓ A2 · A3 · 18×24"✓ Print-shop ready
Free · No email required Birthday party food planner printable buffet cake drinks quantities enough everyone without mountain leftovers catering celebrate
What you get

Designed to look bought, priced at nothing

Three print sizes

A2 and A3 for home printers, plus 18×24" for a print shop or easel.

Fully editable

Change the wording in any free PDF editor — no design software needed.

High-resolution

Crisp 300 DPI vector text that stays sharp at poster size.

How to use it

From download to display in three steps

  • Personalise. Open the PDF in Canva, Acrobat online or Apple Preview and edit the text.
  • Print. Heavyweight matte card at home for A3 and under; a print shop for 18×24".
  • Display. Frame it or stand it on an easel at your .

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Frequently asked questions

How much party food should you make per guest?
For a buffet, plan around 5-6 savoury items and 2-3 sweet items per adult, slightly less for children. For a 2-3 hour party, that's a substantial spread. Always slightly over-cater on the crowd-pleasers (sandwiches, sausage rolls) and under-cater on the unusual items. Drinks: allow 2-3 per adult for a daytime party, more for evening. The most common mistake is wild over-catering — use the guest count to keep quantities realistic.
Is it really free?
Yes — no email, no sign-up.
Can I print it more than once?
Yes — print as many copies as you need.