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Free editable template

RSVP tracker — free printable guest reply tracker

An RSVP tracker to keep on top of who's coming — invites sent, replies received, plus-ones, dietary needs and final numbers — so you can cater and plan with confidence rather than guesswork.

Download free PDF  ↓
✓ Editable in any free PDF tool✓ A2 · A3 · 18×24"✓ Print-shop ready
Free · No email required RSVP tracker printable guest reply tracker invites sent replies received plus ones dietary needs final numbers cater plan confidence guesswork party wedding event
What you get

Designed to look bought, priced at nothing

Three print sizes

A2 and A3 for home printers, plus 18×24" for a print shop or easel.

Fully editable

Change the wording in any free PDF editor — no design software needed.

High-resolution

Crisp 300 DPI vector text that stays sharp at poster size.

How to use it

From download to display in three steps

  • Personalise. Open the PDF in Canva, Acrobat online or Apple Preview and edit the text.
  • Print. Heavyweight matte card at home for A3 and under; a print shop for 18×24".
  • Display. Frame it or stand it on an easel at your .

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Frequently asked questions

How do you keep track of party RSVPs?
A simple tracker saves a lot of stress, because once you've sent more than a handful of invitations it's surprisingly easy to lose track of who's replied and who's coming. List every guest with tick boxes for invited, replied and attending, plus columns for plus-ones, children and any dietary needs or allergies — these last ones are easy to forget but essential for catering. Set an RSVP deadline (a week or two before for a party, longer for a wedding) and note who you still need to chase, since some people invariably forget to reply and a gentle nudge is normal. Keeping a running tally of yes, no and awaiting-reply gives you the final numbers you need to confirm catering, seating, party bags and supplies with confidence. It turns the guesswork of 'how many are actually coming?' into a clear, reliable count.
Is it really free?
Yes — no email, no sign-up.
Can I print it more than once?
Yes — print as many copies as you need.