Party planning timeline — when to book, send and prepare

Every good party follows a similar planning curve. Here is the timeline that works for most occasions.

8 weeks before

• Confirm the date and decide on a rough venue type
• Set the budget and guest count

6 weeks before

• Book the venue
• Send invitations — use our free party planning checklist
• Book any entertainment

2–4 weeks before

• Chase RSVPs
• Confirm final numbers with venue
• Order decorations and party bags

1 week before

• Food and drink shop
• Print menus and any games sheets
• Brief helpers