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Free editable template

Save the date checklist — free printable send-out planner

A save the date checklist to get yours out right — who to send to, when, what to include and how — so guests can mark the day and book time off long before the formal invitations follow.

Download free PDF  ↓
✓ Editable in any free PDF tool✓ A2 · A3 · 18×24"✓ Print-shop ready
Free · No email required Save the date checklist printable send out planner who when what include how guests mark day book time off formal invitations follow wedding engaged couple planning
What you get

Designed to look bought, priced at nothing

Three print sizes

A2 and A3 for home printers, plus 18×24" for a print shop or easel.

Fully editable

Change the wording in any free PDF editor — no design software needed.

High-resolution

Crisp 300 DPI vector text that stays sharp at poster size.

How to use it

From download to display in three steps

  • Personalise. Open the PDF in Canva, Acrobat online or Apple Preview and edit the text.
  • Print. Heavyweight matte card at home for A3 and under; a print shop for 18×24".
  • Display. Frame it or stand it on an easel at your .

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Frequently asked questions

When should you send save the dates?
Save the dates are typically sent around six to twelve months before the wedding — and earlier still (up to a year or more) for a destination wedding, a peak-season or holiday-weekend date, or if many guests will need to travel or arrange time off and accommodation. The whole point of them is to give guests advance warning to keep the day free before the formal invitations (which carry all the detail) go out closer to the time. A few important rules: don't send them until your date and venue are genuinely confirmed, since they're hard to walk back; and only send them to people you're certain you'll be inviting, because a save the date is effectively a promise of an invitation. Keep the card itself simple — your names, the date, the location (town or venue is enough), and 'invitation to follow' — and save the full details, timings and RSVP for the actual invitation. If you have a wedding website, a save the date is a good place to share the link. Track who you've sent to so nobody's missed when the invitations follow.
Is it really free?
Yes — no email, no sign-up.
Can I print it more than once?
Yes — print as many copies as you need.